Development Associate

Jersey City Free Public Library • Full-time • Jersey City, NJ, US • $50k - $55k / year • 3w ago

JCFPL JOB TITLE: Development Associate

LOCATION: Main Branch (PG Main Library)

REPORTS TO: Development Officer

CIVIL SERVICE JOB TITLE: Fundraiser

BENEFIT SUMMARY: This summary outlines the general benefits available to library employees, designed to support their health, financial security, and work-life balance. Benefits available to Full-Time Employees: Medical coverage 60 days from the first day of employment, Prescription coverage is the first of the month following 60 days of employment at no cost to the employee and additional cost per each dependent added. Dental coverage is provided at no cost 60 days after the first day of employment. Vision coverage is provided at no cost and reimbursed at $250.00 per year. Additional Full-Time benefits include Life & AD&D insurance, 403b, Participation in pension plan (dependent on age at the time of hire date). Part-Time Employee benefits include participation in pension plan and sick/vacation leave. A more detailed summary can be found on our Employment Opportunities page located at www.jclibrary.org

STARTING SALARY RANGE: $50,000 – 55,000 per year

FULL-TIME/PART-TIME: Full-Time

WORKWEEK: 9:00 a.m. to 8:00 p.m. (35 hours/week). Evenings and weekends will be scheduled as needed.

APPLICANTION DEADLINE: July 3, 2025

JCFPL is the largest municipal library in the State of New Jersey, with ten locations and growing, and a collection comprising over 2.5 million print and digital items. Our staff of nearly 120 dedicated individuals serves the residents, students, and workers of Jersey City: the largest city in Hudson County, N.J., and the second-largest city in New Jersey.

The staff of JCFPL reflects the cultural and linguistic diversity of Jersey City, which is consistently ranked as the most diverse community in the United States. Collectively, our staff speaks over 16 languages, including English, Spanish, Arabic, Hindi, Tagalog, Gujarati, Marathi, Igbo, Portuguese, and others.

JCFPL is committed to building on our strong foundation and expanding our ability to meet the needs of Jersey City’s growing and increasingly diverse community.

About the Position:

The Development Associate will support the fundraising and donor engagement efforts of the Jersey City Free Public Library (JCFPL). This role is essential in helping secure funding that enhances library programs, services, and initiatives. The Development Associate will assist with donor management, fundraising and cultivation events, grant applications, and marketing efforts. The ideal candidate is highly organized, detail-oriented, and passionate about community engagement and literacy.

Job Duties:

Fundraising & Donor Relations:

Maintain and update donor records in the CRM/database, ensuring accuracy and confidentiality
Generate acknowledgment letters and provide donor stewardship
Assist the Development Officer in implementing fundraising campaigns, including annual appeals and online giving initiatives
Assist the Development Officer with donor prospect research and support outreach efforts

Event Coordination:

Support planning and execution of fundraising events, including donor receptions, cultivation events and community engagement initiatives
Assist in securing sponsorships and partnerships for events
Manage event logistics, including invitations, RSVPs, venue coordination, and follow-ups

Grants & Reporting:

Assist in researching, writing, and submitting grant proposals and reports
Track grant deadlines and ensure compliance with funding requirements

Marketing & Communications:

Support the development of donor and community communications, including newsletters, social media content, and impact reports
Help create promotional materials for fundraising initiatives

Administrative & General Support:

Prepare reports and presentations for the Development Officer and leadership team
Support Development Officer and Foundation Board meetings with meeting notes and materials
Perform other duties as assigned to support the Development Officer

Required Experience:

Possession of bachelor’s degree from an accredited college or university, and three (3) years of experience in fundraising, nonprofit development, or related areas
Strong organizational skills with attention to detail
Excellent written and verbal communication skills
Experience with donor management software, including Qgiv, Bloomerang, DonorPerfect, Raiser’s Edge, or Salesforce is a plus
Ability to multitask and work collaboratively in a team environment

Preferred Skills:

Passion for public libraries and community engagement

This vacancy is associated with a New Jersey Civil Service job title. The New Jersey Civil Service Commission requires all incumbents to possess and be prepared to verify the minimum experience and skills required for the associated Civil Service job title.

This position is subject to residency requirements as set forth in the New Jersey First Act and not available for work visa sponsorship.

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